Interview invitation email template
A good interview invitation removes uncertainty: who they’ll meet, when, where or how, and how to prepare. Candidates who know what to expect perform better and are less likely to drop out.
Template
Subject: Interview invitation — [Job title] at [Company name] Hi [Candidate name], Thank you for applying for the [Job title] role at [Company name]. We enjoyed reading your application and would like to invite you to an interview. Round: [Round name, e.g. First interview] Date and time: [Date, time, time zone] Duration: [Length] minutes Format: [Video call link / Office address with directions] You’ll meet: [Interviewer names and titles] In this conversation we’ll talk about [topics], and there will be time for your questions about the role and team. If this time doesn’t work, reply to this email or use this link to pick another slot: [Scheduling link]. Looking forward to speaking with you. Best regards, [Your name] [Title], [Company name]
How to use this template
- Offer a self-scheduling link so candidates can pick a time without back-and-forth.
- Include interviewer names — candidates like to prepare.
- For in-person interviews, add parking or entry instructions.
- Send a reminder the day before.