Job requisition and offer approvals, without the email chase
Set who signs off on new jobs and offers. OneATS holds a job or offer until each approver agrees, in order, and they can approve straight from the email, with no login needed.
- Approval rules
- Requisition approval
- Offer approval
- Approve anywhere
Rules, not reminders
Decide once which jobs and offers need sign-off, by salary, department, new headcount or joining bonus.
Approve from the inbox
Approvers get an email with Approve and Reject buttons, with no login needed. Everything is recorded.
Budget guardrails
An offer above the job's budget band can't be sent until it's approved, and edits restart approval.
Approval rules
Approval rules that match how your company signs off
Create rules for job requisitions and for offers. A rule applies when its conditions match: salary above an amount, specific departments, a new headcount (rather than a replacement), or an offer with a joining bonus. Then list the approvers in order: a named person, the department head, or any company admin.
- Separate rules for requisitions and offers
- Conditions: salary above, departments, new headcount, joining bonus
- Ordered steps: named approver, department head or company admin
- Switch a rule off without losing its history
Requisition approval
No job goes live before it's approved
When a new job matches a requisition rule, OneATS keeps it on hold and sends it to the first approver. The job page shows who is reviewing it. When the last approver signs off, the job opens on your careers page and you publish it to other channels as usual. If someone rejects it, the job stays on hold with their comment, so the recruiter can change it and resubmit.
- The job is held until every step approves
- The status banner shows who is reviewing now
- A rejection comment goes back to the requester
- Jobs that match no rule publish exactly as before
Offer approval
Offers inside budget, or approved before they go out
Add an internal budget band (minimum and maximum salary) to each job. Candidates never see it, and it's left out of the careers page and job feeds. When an offer's CTC is above the band, or it matches an offer rule, the Send button is locked until the offer is approved. If no rule covers an over-band offer, a company admin approves it. Change the CTC, joining bonus or designation, and approval starts again on the new terms.
- Internal salary band per job, never shown publicly
- Shows how far an offer is above the band, as a percentage
- Offers can't be sent until approved (by email, letter or stage change)
- Edited terms restart approval automatically
Approve anywhere
Approve from the email or the "My approvals" page
Each approver gets an in-app notification and an email with Approve, Reject and View details buttons. The link opens a mobile-friendly page with the job or offer summary, with no login needed. A click is always required, so email scanners can't approve by accident. Each link works for one step only, expires after 7 days, and shows "already decided by…" if someone else got there first. In the portal, "My approvals" lists everything waiting on you, with a count in the sidebar.
- Approve or reject with a comment from any phone
- Links are single-use per step and expire in 7 days
- "My approvals" page with a pending count badge
- Pending approvals also appear in the morning digest email
Audit trail
A record of every decision
Every request, approval, rejection and cancellation is written to the activity log with who did it, when, and whether they used the portal or an email link. Offer analytics show the median time an approval takes, so you can see where sign-off slows hiring.
- Who approved, at which step, and how (portal or link)
- Requesters are told when a request is approved or rejected
- Median approval time in offer analytics
How it works
Hiring approvals in 4 steps
- 01
Write your rules
Choose requisitions or offers, add conditions and list the approvers in order.
- 02
Hire as usual
Jobs and offers that match a rule wait for approval automatically.
- 03
Approvers decide
From the email or "My approvals", each step in turn.
- 04
It goes ahead
The job opens, or the offer can be sent. Everything is logged.
FAQ
Frequently asked questions
Do approvers need a OneATS seat?
Approvers named on a step need a OneATS user account to be chosen, but they don't need to log in to approve: the email link is enough.
What happens when someone rejects?
The request closes. A job stays on hold, or an offer stays unsendable, and the requester sees the comment. They can make changes and submit again.
Can approvals run in parallel?
Not yet. Steps run in order, one after another.
Is the salary band visible to candidates?
No. It's internal, and it's removed from the careers page, job feeds and the public job API.
What if we change an approved offer?
Changing the CTC, joining bonus or designation cancels the old approval and starts a new one on the new terms.
Can an admin step in?
Yes. Company admins can decide on any step, and every decision is logged.
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