Employee referral software that keeps people referring
Give every employee a personal referral link, even without a OneATS seat. Referred candidates are credited automatically, referrers can see where their referrals stand, and bonuses become due on the date you set.
- Referral links
- Ways to refer
- Duplicate resolution
- Status tracking
Credit is automatic
A candidate who applies through an employee's link is tagged as their referral, with no form to fill in.
Referrers see progress
Each employee has a private page with their referrals and a plain status: submitted, in process, hired or not selected.
Bonuses on time
Set the bonus amount and when it becomes payable after joining. OneATS lists what's due, approved and paid.
Referral links
A referral link for everyone, no seat needed
Add employees as referrers by name and email. Each one gets a personal link and a private referral page. Because referrers don't need a OneATS login, you can open the programme to the whole company, not just the hiring team.
- Referrers don't use a paid seat
- A personal link that works on any job
- A private referral page (not indexed by search engines)
- Switch a referrer off when they leave
Ways to refer
Share a job, or refer a friend directly
Employees can share a job with their personal link (on WhatsApp, LinkedIn or anywhere else) and anyone who applies through it is credited to them. Or they can refer someone directly from their page with the friend's name, email, phone, the job and a link to their CV.
- Link-based: the candidate applies normally and credit is automatic
- Direct: the referrer submits the friend's details
- The source is recorded as "Employee referral" in your reports
- A "Referred by" tag on the candidate's card
Duplicate resolution
One candidate, one referrer: settled by a rule
If two employees refer the same person, the first referral within your ownership window wins (6 months by default; change it in settings). Later referrals are marked as duplicates instead of creating a dispute.
- First referral wins within the window
- The window is set per company
- Duplicates kept on record, clearly marked
Status tracking
Referrers always know where things stand
When the candidate moves through your hiring stages, the referral updates automatically: submitted, in process, hired or not selected. Referrers see the status on their own page. Interview feedback and notes stay private to the hiring team.
- Status follows the hiring pipeline
- Only the status is shared, never feedback
- Fewer "any update?" messages to HR
Bonus policies
Referral bonuses, tracked to the joining date
Set a default bonus, or one per job, with an amount, a currency and a payable-after period (for example 90 days after joining). When a referred candidate joins, OneATS creates the payout with its due date. Mark it approved and paid when finance pays it.
- Default or job-specific bonus rules
- Due date counted from the joining date
- Payouts: pending, approved, paid
- A list of what's due this month
Engagement
A leaderboard and a weekly "jobs to share" email
A leaderboard shows referrals and hires per employee for the quarter or all time. Every Monday, active referrers can get an email with your open jobs and their personal links, which is skipped when nothing is open. Each email has an unsubscribe link.
- Quarterly and all-time leaderboard
- Weekly email with personal links, Monday morning
- One-click unsubscribe; no email when there are no open jobs
How it works
Employee referrals in 4 steps
- 01
Add referrers
Invite employees by name and email; each gets a link.
- 02
Set the rules
Choose the bonus, when it's payable and your duplicate window.
- 03
Employees share
Through their link, or by referring a friend directly.
- 04
Track and pay
Follow referrals on the hiring board and mark bonuses as paid.
FAQ
Frequently asked questions
Do employees need a OneATS account?
No. Referrers use a personal link and a private page. Only your HR team uses the OneATS portal.
What if two people refer the same candidate?
The first referral within your ownership window (6 months by default) gets the credit; later ones are marked as duplicates.
Can referrers see interview feedback?
No. They see a simple status only: submitted, in process, hired or not selected.
When does a bonus become payable?
On the number of days after the joining date that you set in the bonus rule. OneATS lists the payout with its due date; your finance team pays it.
Does OneATS pay the bonus?
No. OneATS tracks what is due and paid. The payment itself goes through your payroll or finance process.
Can recruitment agencies use referral links too?
Agency partners have their own tracked links. See job distribution.
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