Recruitment + onboarding
An applicant tracking and onboarding system in one place
OneATS is an applicant tracking system with onboarding built in. When you select a candidate, their details carry straight into onboarding: send the offer, collect joining documents, assign day-one tasks and convert them to an employee, with no re-typing and no second tool.
The broken handover
Why recruitment and onboarding belong in one system
In most companies, hiring ends in an ATS and onboarding begins in email, spreadsheets, or an HRMS. Details get re-typed, offer letters go out in Word docs, ID proofs arrive scattered across WhatsApp, and IT only discovers a new joiner on day one. Unifying them protects data accuracy and delivers a polished candidate experience.
Manual re-typing
Candidate names, contact numbers, designations, CTC, and joining dates must be typed twice into separate tools.
Lost joining documents
Government IDs, diplomas, and experience letters get buried across personal recruiter inboxes and chat attachments.
Day-one surprises
IT doesn't have the laptop ready, email accounts aren't provisioned, and managers are unprepared for new joiners.
Data continuity
What carries over automatically
Everything your applicant tracking system already captured seamlessly populates the onboarding workflow.
| From recruitment | Used in onboarding |
|---|---|
| Candidate name, email, phone | Offer letter, candidate upload portal, automated SMS/email reminders |
| Job title & department | Designation and department fields on digital offer templates |
| Company headquarters city & state | Default work location for offer and appointment contracts |
| Resume, work history, interview scorecards | Retained permanently on the candidate's unified employee record |
| CTC, joining date, reporting manager | Entered once in the offer form, then reused across all generated letters |
Complete lifecycle
ATS with recruitment and hiring onboarding built in: how it works
A five-step unified timeline from final interview selection to day one.
Hire in the ATS
Publish job requisitions, parse inbound CVs, conduct structured interviews with scorecards, and select the winning applicant.
Generate & send digital offer
Generate a versioned offer letter from your company templates. Candidates review, accept, or decline online with clear reasons recorded.
Collect & verify documents
Request your custom document checklist (identity proofs, PAN/Aadhaar, education degrees, previous payslips). Candidates upload from a secure portal, and HR approves or requests revisions.
Coordinate day-one setup tasks
Assign IT provisioning (laptop, email, software access) and administrative tasks to dedicated owners, who track them inside My Tasks.
Confirm joining & convert to employee
Confirm the official start date, automatically assign a company Employee ID, generate formal appointment letters, and export records for payroll.
Feature matrix
ATS and onboarding software features
Everything you need to guide candidates from offer acceptance to day one.
Versioned offer letters
Generate offers with variable compensation tables and revision history.
Online accept & decline
Candidates sign digitally or decline with documented feedback.
Custom document checklists
Define required joining files tailored to roles or company departments.
Secure candidate portal
Mobile-friendly file uploads with no account registration required.
Verification & reminders
HR document verification workflows and automated candidate chase emails.
IT & admin provisioning
Setup checklists assigned to IT, finance, and hiring team owners.
Appointment letter PDFs
Generate final appointment letters and employee IDs upon start date.
Onboarding analytics
Track offer acceptance rates, time-to-join velocity, and drop-offs.
Security & compliance
Paperless applicant onboarding
Say goodbye to paper forms, scanned physical printouts, and lost attachments. Candidates complete all pre-employment requirements through any modern web browser without downloading special apps. Uploaded identity files and tax documents are stored securely with AES-256 encryption at rest and role-based permissions in full alignment with data privacy laws.
Audience solutions
Who it's built for
Tailored for company hiring teams handling consistent monthly joiners.
HR teams in growing companies
Automate offer letters, document checklists, and setup tasks as hiring volume scales.
High-volume hiring operations
Onboard dozens of joiners each month with automated reminders and batch verification.
Hiring in India
Pre-configured document lists for PAN, masked Aadhaar, EPFO Form 11, and ESIC compliance.
Comparison
Applicant tracking and onboarding system vs separate tools
Comparing a unified recruiting and onboarding platform against managing disconnected software subscriptions.
| Dimension | Separate ATS + Onboarding tool | OneATS (Unified) |
|---|---|---|
| Data entry | Candidate details re-typed or exported via CSV | Carried forward automatically in one click |
| HR team logins | Multiple vendor logins, passwords, and permissions | One shared workspace for recruiting and HR |
| Candidate experience | Jarring transition between different vendor portals | Continuous branded portal from apply to day one |
| Reporting & velocity | Fragmented reports; time-to-hire stops at offer | End-to-end visibility from job click to joined hire |
| Software cost | Double billing: ATS subscription plus HRMS add-on fees | Included on Business; no double per-user licensing |
Plan availability
Available on Business, accessible on Growth
The onboarding module is included with unlimited hires on the OneATS Business plan, and can be activated as an add-on on Growth subscriptions. Interviewers and department task owners do not require paid recruiter seats.
Frequently asked questions
Why use one combined system for applicant tracking and onboarding?
Using one system eliminates manual data re-entry between recruiting and HR. When a candidate accepts an offer, their profile, contact details, job title, and documents carry straight into the onboarding module without needing spreadsheets or separate software logins.
Can candidates upload documents on mobile?
Yes. Candidates receive a secure upload link on email or SMS. They can upload photos or PDF files of their identity documents, degree certificates, and experience letters directly from their smartphone without installing an app.
Which plans include the onboarding module?
The onboarding system is fully included in the OneATS Business plan, and can be activated as an add-on on Growth plans. Review our pricing page for complete plan details.
Can we export onboarding data to our payroll or HRMS software?
Yes. OneATS provides administrative CSV and Excel exports of onboarded employees, including employee IDs, designations, joining dates, CTC figures, and document verification statuses.
How are sensitive onboarding documents secured?
All candidate identity files and pre-employment records are encrypted at rest with AES-256 and transmitted over TLS 1.3. Role-based access ensures only authorized HR administrators can review and verify files.
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