Run an employee referral programme

The employee referral module lets every employee refer candidates through a personal link, without needing a OneATS seat.

Who can do this

Company admins and recruiters.

Setting up referrers

1. 1Open Referrals from the left sidebar.
2. 2In the Referrers tab, click Add Referrer, enter the employee's name and work email, and generate their unique share link.
3. 3Share the personal portal link with the employee. They can view their referrals and refer friends without needing a full ATS seat.
4. 4In Settings, define the duplicate ownership window (default 6 months) and set bonus rules per department or role.

Tracking referrals and payouts

• Automatic attribution: Candidates who apply via an employee's link are credited automatically with an 'Employee referral' tag.
• Pipeline status: Referrers see high-level progress (Submitted, In Process, Hired, Not Selected) without exposing confidential interviewer notes.
• Bonus payouts: When a referred hire joins, a payout record is generated with a due date based on your bonus rule (e.g. 90 days after joining).
• Weekly digest: Every Monday morning, referrers receive an automated email highlighting priority open roles and their personal links.