Offer management, from approval to signed acceptance
Build the offer from the candidate's record, get sign-off when it's over budget, send a branded letter and collect an e-signature, with every view, reminder and decision tracked.
- Offer creation
- Budget & approvals
- Send & sign
- Track & remind
Approved before it's sent
Offers above the job's budget band, or covered by an offer rule, can't go out until they're approved.
Signed online
Candidates accept with a typed or drawn signature, timestamped and recorded with an audit trail.
No offer goes quiet
See when an offer was opened, remind before it expires, and track acceptance and drop-off rates.
Offer creation
Offers built from the candidate record
Fill in designation, CTC and monthly gross, joining bonus, joining date, location, work mode, reporting manager and an expiry date. Generate the letter from your own template, with merge fields filled in automatically.
- All offer terms in one form
- Letters from your templates, merge fields filled automatically
- Multi-currency CTC
- Offer versions kept when terms change
Budget & approvals
Inside budget, or approved
Each job can carry an internal budget band. If the offer is above it, OneATS shows by how much and asks for approval; offer rules can require approval for joining bonuses or certain departments too. Approvers can sign off from their email. Changing the terms afterwards restarts approval.
- Over-band warning as a percentage
- Rule-based approvers, in order
- Re-approval when CTC, bonus or designation changes
Send & sign
Send a branded offer and collect an e-signature
The candidate opens the offer from a secure link, reviews the letter and accepts with a typed or drawn signature, or declines with a reason. OneATS records the time, a fingerprint (hash) of the document and an audit trail of each step.
- Typed or drawn signature
- Document fingerprint (SHA-256), time and audit trail
- Decline with a reason you can report on
- Accepted offers move into onboarding automatically
Track & remind
Know when an offer is opened, and before it expires
The offer shows its status: sent, viewed, accepted or declined. Within 48 hours of the expiry date, OneATS emails the candidate a reminder (and sends it on WhatsApp if they opted in) and tells your team the offer is still open. You can revise an offer, which sends a new version, or withdraw it with a reason.
- Sent → viewed → accepted or declined
- Reminder 48 hours before expiry
- Revise (new version) or withdraw (with reason)
Background checks
Background checks with candidate consent on record
Record the check you've ordered from your provider (for example SpringVerify or Checkr) with the package, ask the candidate for consent online, and upload the report when it's ready. Consent is stored with its wording, the time and the device it came from.
- Candidate consent captured online and stored
- Provider, package and status in one place
- Report uploaded to the candidate's record
Offer analytics
Acceptance, drop-off and approval time
Offer analytics show how many offers were accepted, declined or went unanswered, the acceptance rate, how long offers take to be decided, and how long approvals take.
- Acceptance rate and declined count
- Offers that went unanswered ("ghosting")
- Median time to decision and to approval
How it works
Offer management in 4 steps
- 01
Create the offer
From the selected candidate, with the letter generated from your template.
- 02
Get sign-off
Automatically when it's over budget or matches a rule.
- 03
Send it
The candidate reviews and signs online.
- 04
Onboard
Accepted offers move straight to documents and day-one tasks.
FAQ
Frequently asked questions
Is the e-signature legally valid?
OneATS records a typed or drawn signature with the time, a document hash and an audit trail. Whether that's enough for your documents depends on your country's law and the document type. Check with your adviser.
Can candidates sign on their phone?
Yes. The offer page works in any mobile browser, with no app.
What happens when I change an accepted offer's terms?
An accepted offer is locked. Before acceptance, a change creates a new version, and approval restarts if the offer needs it.
Do you integrate with background check providers?
You record the provider and package, collect consent and upload the report in OneATS. Direct ordering through provider APIs isn't available yet.
Can I see who viewed the offer?
You can see when the candidate first opened it.
Related features
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Interview reminders, replies and onboarding nudges on WhatsApp, inside your ATS.Explore whatsapp recruiting →
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