WhatsApp interview reminder templates
WhatsApp messages achieve significantly higher open rates than email, but automated messages sent via the WhatsApp Business Platform must follow Meta's template guidelines. These ready-to-submit templates use the utility category and follow Meta's parameter formatting.
When to use this template
Use these message structures when creating approved templates in Meta Business Manager or Gupshup for interview invitations, confirmation reminders, and candidate updates.
Template
Template 1: Interview Invitation (Utility Category)
Header: None
Body:
Hi {{1}}, we are pleased to invite you to interview for the {{2}} role at {{3}}.
Round: {{4}}
Date: {{5}}
Time: {{6}}
Please let us know your availability:
Buttons (Quick Reply):
[Confirm] [Need to reschedule]
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Template 2: 24-Hour Interview Reminder (Utility Category)
Header: None
Body:
Hi {{1}}, this is a reminder for your upcoming {{2}} interview with {{3}} tomorrow, {{4}} at {{5}}.
Interviewer: {{6}}
Meeting Link / Location: {{7}}
Please confirm your attendance:
Buttons (Quick Reply):
[Confirm] [Need to reschedule]
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Template 3: 2-Hour Urgent Reminder (WhatsApp-Only)
Header: None
Body:
Hi {{1}}, your {{2}} interview with {{3}} is scheduled in 2 hours at {{4}}. Please be in a quiet room with a stable internet connection. Link: {{5}}
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Template 4: 1-Hour Final Countdown
Header: None
Body:
Hi {{1}}, your interview for {{2}} at {{3}} begins in 1 hour ({{4}}). Meeting link: {{5}}. Best of luck!
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Template 5: Reschedule Acknowledgement
Header: None
Body:
Hi {{1}}, we received your request to reschedule the {{2}} interview with {{3}}. Our recruiting team will review available slots and message you shortly with updated options.
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Template 6: Offer Expiry Reminder
Header: None
Body:
Hi {{1}}, your job offer for {{2}} at {{3}} expires in 48 hours. Please review and sign your offer letter online: {{4}}. Reply here if you have any questions before deciding!How to use this template
- Always submit under the Utility category in Meta Business Manager to avoid template rejections.
- Do not include marketing or promotional text in interview reminders.
- Ensure candidate opt-in is collected on your job application form before sending automated WhatsApp messages.
- Configure quiet hours (e.g. 9:00 PM to 8:00 AM) so candidates never receive automated notifications overnight.
Mistakes to avoid
- Placing variables at the very beginning or end of message text, which Meta flags as potential spam.
- Sending free-form text outside WhatsApp's 24-hour customer service window without an approved template.
- Omitting quick-reply buttons for confirmation and reschedule requests.
Send it from OneATS
Send these reminders automatically in OneATS: connect your WhatsApp Business number via Meta Cloud API or Gupshup with built-in opt-in checks and quiet hours. WhatsApp recruiting in OneATS.