Job requisition form template

A job requisition form standardises how departments request new hires or replacement headcount. Capturing business justification, salary bands, and reporting structures upfront prevents mismatched expectations and delays before recruiting starts.

When to use this template

Use this form whenever a hiring manager requests a new headcount opening or replacement hire. Review and approve the completed requisition before creating the job opening.

Use it in OneATS →

Template

JOB REQUISITION FORM

1. General Information
• Requisition Date: [Date]
• Target Hire Date: [Date]
• Job Title: [Position Title]
• Department: [Department / Business Unit]
• Hiring Manager: [Manager Name and Title]
• Primary Work Location: [Office Location / Remote / Hybrid]

2. Headcount Justification
• Requisition Type: [ ] New Headcount  [ ] Backfill / Replacement
• If replacement, previous employee name: [Employee Name]
• Business Justification: [Briefly explain business goals, workload, or revenue impact driving this hire]
• Employment Type: [ ] Full-time Regular  [ ] Part-time  [ ] Fixed-term Contract ([Duration])

3. Compensation & Budget Band
• Minimum Annual CTC: [₹ / $ Minimum]
• Maximum Annual CTC: [₹ / $ Maximum]
• Joining Bonus Allowed: [ ] Yes (Up to [Amount])  [ ] No
• Variable / Performance Bonus: [Bonus % or structure]
• Is this role within the approved annual operating plan? [ ] Yes  [ ] No

4. Core Qualifications
• Required Years of Experience: [e.g. 3–5 years]
• Top 3 Essential Skills:
  1. [Core competency 1]
  2. [Core competency 2]
  3. [Core competency 3]
• Education / Certifications: [Degree or specific requirements]

5. Approval Routing & Sign-off
• Hiring Manager Signature: __________________  Date: __________
• Department Head Approval: __________________  Date: __________
• Finance / Budget Approval: _________________  Date: __________
• HR / Recruiter Assigned: ___________________  Date: __________

How to use this template

Define internal minimum and maximum salary bands before posting the role publicly.
Clarify whether the position is replacement headcount or a new budgeted addition.
Specify clear reporting lines and essential technical criteria to guide recruiters.

Mistakes to avoid

Beginning recruiting and interview sourcing before budget sign-off is completed.
Leaving salary bands open-ended, leading to offers that exceed departmental budgets.
Not confirming whether the position is eligible for an employee referral bonus.

Send it from OneATS

Manage job requisitions and approval workflows inside OneATS with custom salary budget bands, multi-step approvals and automated job posting. Requisition approvals in OneATS.